Learning to Take Minutes

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In this three part course, Carmen will take you through how learn the art of minute taking.

Course Overview: Learning to Take Minutes

Introduction to Minute Taking

  • Purpose and Importance of Minutes: Understand why minutes are a crucial part of meetings and their role in organizational communication.
  • Types of Meetings: Overview of different meeting formats (board meetings, committees, workshops) and their specific minute-taking requirements.

Preparing for a Meeting

  • Understanding the Agenda: Learn how to interpret meeting agendas and their significance in guiding minute-taking.
  • Tools and Equipment: Overview of necessary tools (digital vs. traditional) for effective minute-taking.

The Minute-Taking Process

  • Listening Skills: Techniques for active and effective listening to capture key points.
  • Note-Taking Strategies: Different methods for note-taking, including shorthand, symbols, and structured outlines.
  • Language and Tone: How to use clear and neutral language appropriate for official records.

Writing Minutes

  • Formatting Minutes: Standard formats for minutes and how to structure them logically.
  • Recording Motions and Decisions: Guidelines for accurately capturing decisions, actions, and resolutions.
  • Editing and Proofreading: Tips for refining minutes for clarity, coherence, and conciseness.

After the Meeting

  • Approval Process: Understanding the process for review and approval of minutes.
  • Distribution and Filing: Best practices for distributing minutes to attendees and storing them for future reference.

Enhancing Your Skills

  • Legal and Ethical Considerations: An overview of the legal implications of minutes and maintaining confidentiality.
  • Technology in Minute Taking: Introduction to software and apps that can streamline the minute-taking process.
  • Continuous Improvement: Strategies for soliciting feedback on your minutes and improving your skills over time.

Special Cases

  • Review Special cases, including in camera sessions, Specialist presentations, multi language meetings and more

Additional Resources

  • Recommended reading list on effective communication and organizational skills.
  • Access to templates and examples of well-written minutes.
  • Forum or community access for ongoing support and knowledge sharing.

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